Terms & Conditions

Icon Studio’s Small Print – Our Term’s & Conditions

Overview

It is agreed that the following terms set out in this document are the total agreement ( The Contract) between the parties ‘Icon Studio’ and the ‘client’ and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.

A booking fee of £100 is required to secure the services of Icon Studio on your date and is non-refundable in the event of cancellation. The fee maybe transferable if Icon Studio are available on the date required by the client, if this is the case then the Change of Date fee as detailed below will apply.

Change of Date

As per the above detail, the booking fee paid maybe transferable if Icon Studio are available on the date required by the client. A change of date will incur a fee of £195, it being agreed that Icon Studio will have suffered a loss of potential clients owing to the date previously being taken by the client prior to the change.

Balance

Following the payment of the booking fee the remaining balance is to be settled in full 6 weeks prior to the date of your wedding. Failure to do so will result in forfeiture of photographic coverage by Icon Studio.

 

Cancellation

Cancellation less than 24 weeks before the wedding will result in the client being liable for the full amount of the invoice. It being the agreed loss suffered by ‘Icon Studio’ due to cancellation. All cancellations must be in writing. Weddings that are postponed to a later date will retain the fee as long as Icon Studio are available to re-schedule for the new date and time. All monies paid to Icon Studio prior to 24 weeks will be forfeited in the event of cancellation.

Coverage

(i) Icon Studio shall be granted artistic license in relation to the poses photographed and the locations used during any works under taken. Our judgment regarding the locations/poses and number of images taken shall be deemed final and correct, with the understanding that our professional judgment is best. Any special photographic requests made by the client are not binding however we, Icon Studio will try to meet those requests, the client will understand that varying factors such as weather, subjects and location will dictate if those requests are possible.

(ii)The client understands that there may be restrictions imposed by third parties preventing use of a particular area for photography and also with regard to the use of flash lighting. Due to any such restrictions, and other variants i.e.the weather and the willingness of attendee’s it may not be possible to capture all the images requested.

(iii) Icon Studio will not share their time or compete with other photographers or guests for the attention of the subjects. Unacceptable conduct by any person that interferes with Icon Studio may seriously affect the quality of images recorded or increase the number of times they must be retaken. If the Client is unable to control the conduct of attendees, resulting in an unacceptable degree of misconduct, or if any such conduct injures or damages the equipment owned by Icon Studio, it will result in the early or immediate departure of both photographers. The Client understands in such an event, no refund will be granted.

 

Travel

Travel fees are calculated on the normal expected travel time and distance to get to and from the main wedding site, should this site be outside the normal operating area of Icon Studio. This will take into consideration that both photographers will be expected to travel to the site, and that there maybe a number of sites that the photographers are required to travel to. This will be quoted and discussed with you prior to booking. Should there be an overnight requirement due to distance again this will discussed with you prior to booking.

 

Display & Images

(i)Icon Studio may display any photographs included in the contract on our website, portfolio, literature, display areas, exhibitions, competitions or advertising. The images held on the secure area of our website are not in the public domain and are not subject to fair use.

(ii)Icon Studio include image retouching with their packages and will digitally alter the images taken where necessary. Icon Studio will be granted full artistic license in the processing phase with their professional opinion being final.

(iii) Icon Studio will provide the client with a final set of fully edited images in .jpeg format on a USB and an online password protected gallery.

(iv) Icon Studio will provide the USB which will be suitable for use on both PC & Mac computers and will support operating platforms such as Windows and IOS. Icon Studio are not responsible for the use of the USB to which corruption or errors may occur during the upload process. The client must make sure that they have the suitable equipment to use and support the USB; Icon Studio are not responsible for providing such equipment.

(v) It is understood by the client that should the USB be altered or interfered with in anyway i.e.: files moved / edited or deleted then they will be held solely liable for issue and the replacement of the USB will be at full RRP from Icon Studio.

(vi) It is understood by the client that due to limitations of screen resolution and variations of computer operating systems, and media devices able to access the secure area that it is understood that images viewed via this method may appear differently according to the specification of each screen and that prints may not match images viewable on any particular display.

(vii)All print and presentation sizes are approximate and subject to change at the discretion of Icon Studio.

 

Copyright


(i)The images, text, artwork and information on this site and its design are the intellectual property of Icon Studio and are protected by UK and International Copyright Laws. Without prior consent, you must not print, store, duplicate, reproduce, re-use or redistribute in any form any media by any means and for any purpose, images and information contained within this website. This copyright notice is applicable to each visitor and includes private individuals, companies and educational organisations.

(ii) As per point (i) should any private individuals, companies and educational organisations wish to use images taken by Icon Studio they must purchase these with the consent of the ‘client’ and this must be done so through the Icon Studio website.

(iii)Copyright of photographs is a mutual agreement between Icon Studio and ‘the client’. Often a confusing area is the usage rights and who exactly owns the rights to use the photographs. The passing of the 1988 Copyright, Designs & Patent Act grants copyright ownership to the photographers in this case Icon Studio. This means that clients only have rights to use such material under ‘license to use’ subject to a payment being received in full.

 

Videographers

Icon Studio reserve the right to ask any videographer to stop filming during such times where they have purposefully set up a creative shot. This is owing to Icon Studio wishing to maintain creative license over any photographs they may take and to prevent any potential copyright infringement.

Conduct & Safety

Icon Studio will not tolerate verbal or physically abusive behaviour. Unacceptable conduct by any person that interferes with the photographers and their equipment will result in the early or immediate departure of both photographers. The Client understands in such an event, no refund will be granted. Accidental or Malicious damage caused to photography equipment will be claimed directly from the client at full RRP replacement value.

Force Majeure

Icon Studio has full public liability Insurance. In the unlikely event of photographic failure, injury or sickness beyond Icon Studio’s control, the client will be entitled to a full refund, with Icon making every effort to find a replacement photographer of their recommendation.

Gift Vouchers

All Gift Vouchers purchased are e-vouchers. An electronic copy of the voucher will be sent via email upon purchase. Gift Vouchers cannot be exchanged for cash nor credited to any account. The voucher must be used within 12 months of being issued. Bookings are to be made via email contactus@icon-studio.co.uk. Date availability is not guaranteed, Icon Studio will make every effort to accommodate date requests however owing to the nature of weddings which have been booked months in advance it may not be possible to accommodate specific voucher requests.  Travel outside of the Cheshire area for Home Studio and Location Shoots will incur a mileage fee.